Stop chasing subcontractors for paperwork.
SubDocs helps commercial contractors collect required subcontractor documents, track what is missing, and follow up automatically—without forcing subcontractors to create another account.
Built for commercial contractors, tenant-improvement teams, and project administrators managing subcontractor paperwork.
The problem
Your spreadsheet can track documents. It cannot chase them.
Project teams often manage subcontractor documents through spreadsheets, email threads, shared folders, and manual follow-ups. That creates the same problems on every project:
- Missing COIs
- Expired insurance certificates
- Unsigned or outdated forms
- Closeout files stuck in email threads
- Repeated follow-ups to the same subcontractors
- No clear view of what is still outstanding
How it works
From request to closeout, in one place.
- 1
Add a project
Create a project and select the subcontractors involved.
- 2
Choose what each subcontractor owes
Assign documents such as COIs, W-9s, lien waivers, warranties, and closeout files.
- 3
Subcontractors upload through a private link
Each subcontractor receives a secure upload link. No account is required.
- 4
Review and follow up from one dashboard
See what is missing, received, approved, rejected, expired, or waived. SubDocs can send follow-ups automatically.
Documents
Documents SubDocs can track
- Certificate of Insurance
- W-9
- Trade licence
- Signed subcontract
- Safety certification
- Final lien waiver
- Warranty
- O&M manual
- As-built drawings
- Testing and commissioning records
- Custom project documents
For subcontractors
No subcontractor accounts required.
Subcontractors receive a private upload link for the project. They can upload the requested files without creating a login, learning new software, or accessing your internal dashboard.
Configure one active project at no cost.
Send us a blank or redacted version of your current subcontractor document tracker, checklist, or spreadsheet. We'll configure one active project in SubDocs so your team can see the workflow.
Or email Dan directly at dan@subdocs.co.